{"id":247,"date":"2025-04-10T10:04:37","date_gmt":"2025-04-10T10:04:37","guid":{"rendered":"https:\/\/info.eiliveshow.com\/?page_id=247"},"modified":"2026-03-04T12:02:11","modified_gmt":"2026-03-04T12:02:11","slug":"health-safety","status":"publish","type":"page","link":"https:\/\/info.eiliveshow.com\/?page_id=247","title":{"rendered":"Health & Safety"},"content":{"rendered":"\t\t
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Health & Safety<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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EI Live! and ECN Live!
<\/strong>1. All Things Media Ltd are committed to the safe installation, running and dismantling of the show at the Venue and accept its responsibilities as laid out in the Health & Safety at Work etc. Act 1974 (HASAWA74) and all other Government legislation covering the Show as well as working in conjunction with the Authorities, venue, sponsors, Exhibitors, contractors and suppliers to take every reasonable and practical measure to ensure the safety and well being of all staff and visitors.<\/p>

2. All Things Media Ltd reserves the right to impose any such measure so as to ensure the safe build-up, open and breakdown periods of the Show and any company or individual found to be placing themselves or others at unnecessary risk will be advised accordingly. Failure to act on this advice will result in the appropriate disciplinary action being taken.\u00a0 The support and co-operation of all those involved with the show, be that as an exhibitor, contractor, supplier or individual is, therefore, expected and forms part of all contractual, legal and moral obligations.<\/p>

3. Each exhibitor must be aware that they have a responsibility to ensure their own and others health, safety and welfare and that any plant or systems of work which may be used are safe and without risk to health, so far as is reasonably practicable. This includes providing all persons under an Exhibitor\u2019s control (staff, contractors, etc) with proper information, instruction, training and supervision.<\/p><\/div>

<\/a><\/p>

EI Live! and ECN Live! Responsibilities
<\/strong>1. All references to a statutory provision shall be construed as including references to:-<\/p>

\u2022 any statutory modification, consolidation or re-enactment;<\/p>

\u2022 all statutory instruments or orders made pursuant to it; and<\/p>

\u2022 any statutory provisions of which it is a modification, consolidation or re-enactment.<\/p>

2. All Things Media Ltd takes its responsibilities very seriously, as laid out in accordance with the Health & Safety at Work etc. Act 1974 (HASAWA74). It is vital that all appointed contractors, Exhibitors and their contractors operate safely and responsibly throughout the build-up, open and breakdown periods as well as adhering to HASAWA74 and other mandatory requirements including the current versions of the following:-<\/p>

\u2022 Building Regulations, The<\/p>

\u2022 Chemicals Hazard Information & Packaging Regulations (CHIP 1 & 2)<\/p>

\u2022 Construction, Design and Management Regulations (Designers & Supervisors Duties)<\/p>

\u2022 Current Control of Substances Hazardous to Health Regulations (COSHH)<\/p>

\u2022 Disability Discrimination Act<\/p>

\u2022 Electricity at Work Regulations (and EVA Guidelines)<\/p>

\u2022 Environmental Protection Act<\/p>

\u2022 Food & Hygiene Regulations<\/p>

\u2022 Fire Precautions Act<\/p>

\u2022 Fire Precautions (Workplace) Regulations<\/p>

\u2022 Gas Safety (Installation and Use) Regulations<\/p>

\u2022 Guide to Fire Precautions in Places of Entertainment & Like Premises, The<\/p>

\u2022 Guide to Managing Safety at Exhibitions & Events (The eGuide)<\/p>

\u2022 Health & Safety at Work etc. Act 1974, The<\/p>

\u2022 Health & Safety (First Aid) Regulations<\/p>

\u2022 HS(G)65 \u201cSafety in Working with Lift Trucks\u201d<\/p>

\u2022 HS(G)136 \u201cWorkplace Transport Safety\u201d<\/p>

\u2022 Lifting Operations and Lifting Equipment Regulations (LOLER)<\/p>

\u2022 Management of Health & Safety at Work Regulations, The<\/p>

\u2022 Manual Handling Operations Regulations, The<\/p>

\u2022 Noise at Work Regulations<\/p>

\u2022 Personal Protective Equipment at Work Regulations, The<\/p>

\u2022 Pressure Systems & Transportable Gas Containers Regulations<\/p>

\u2022 Provision and Use of Work Equipment Regulations, The<\/p>

\u2022 Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR),<\/p>

\u2022 Safety Signs Regulations<\/p>

\u2022 Social Security (Claims and Payments) Regulations<\/p>

\u2022 Working at Height Regulations<\/p>

\u2022 Workplace (Health, Safety and Welfare) Regulations, The<\/p>

3. Please note that the majority of the Regulations are mandatory requirements that companies must work to whilst in the UK and are not, therefore, just in relation to the Show. All Things Media Ltd.\u2019s policy is to manage the Show in accordance with the above so far as is reasonably practicable in order to provide Exhibitors and contractors with clear, simple recommendations and help for understanding and complying with health and safety procedures on site. It is not a comprehensive guide but must be actioned in conjunction with the relevant regulations and any Risk Assessment will decide the precise safety control measures to be implemented.<\/p>

4. For further help and advice, the following guidance book is recommended: HSG65 – Successful Health & Safety Management (HSE Books ISBN 0 7176 1276 7)<\/p><\/div>

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CDM Regulations
<\/strong>If you have not exhibited in the UK recently, please be aware that the exhibition falls under the Construction, Design & Management (CDM) regulations.<\/p>

Each stand area undertaking construction\/works during the construction and dismantle phases, including shell scheme interior build, will be considered its own CDM site.<\/p>

Before\u00a0<\/strong>arriving onsite, you must ensure\u00a0all\u00a0<\/strong>staff, appointed contractors and all parties associated with your stand during the construction and dismantle phases are suitably briefed and aware of the site rules.<\/p>

In addition,\u00a0all\u00a0<\/strong>parties must have appropriate safety clothing\/PPE, the safety hazards and control measures communicated and be aware of welfare measures and facilities provided and\/or available to them.<\/p>

You will be asked to confirm this via the health and safety declaration form.\u00a0<\/p>

The exhibiting company is the \u2018client\u2019 and is responsible for appointing a designer and contractor, giving them the information they need to do the job and ensuring they do the job they have been appointed for.<\/p>

Each \u2018Exhibitor\/Client\u2019 should therefore complete: –<\/p>

1. Health & Safety Form<\/p>

2. Open Period Risk Assessment<\/p>

The company designing the stand is the \u2018principle designer\u2019 and is responsible for ensuring the stand is designed to be built in the time given, within the regulations of the event and under UK Law.<\/p>

Each \u2018Stand Design\/Principle Designer\u2019 should complete: –<\/p>

1. Stand Inspection Form<\/p>

2. Stand Designs<\/p>

The company building the stand is the \u2018principle contractor\u2019 and is responsible for ensuring the stand build is planned, managed and monitored within the regulations of the event, UK Law and site rules.<\/p>

Each \u2018Stand Builder\/Principle Contractor\u2019 should complete: –<\/p>

1. Risk Assessment Held Onsite<\/p>

2. Method Statement<\/p>

Sometimes the exhibitor\/client may undertake all of the above roles and responsibilities.<\/p>

Please ensure that you have understood and comply with all regulations within this manual.<\/strong><\/p>

It is the exhibitors and contractor\u2019s responsibility to ensure that the design, any goods, materials, equipment, staff and contractors comply fully with all relevant laws, health and safety requirements and stand fitting regulations.<\/p>

Exhibitors and Contractors are responsible for the design, structural stability and safe use of the stand, as well as ensuring it can be constructed and dismantled in line with the Organisers timetable and that all stand build fits within the boundaries of the stand space allocated.<\/p>

All materials used for the constructions must be fit for purpose and significant hazards eliminated such as trips, slips and falls. Appropriate fixings and fixings methods must be used when constructing stands.<\/p>

Exhibitors or their appointed agents\/contractors, must satisfy themselves that the site marked out on the floor conforms to the dimensions shown on the floorplan\/space application form.\u00a0<\/p>

Areas incorporating part of the building structure must be checked for location and measurements, traps, services, openings in floors, fire prevention outlets etc. to avoid costly adjustments to stand structures caused by any building obstruction which All Things Media Ltd cannot accept any responsibility for.<\/p>

The venue safety signs, emergency rescue routes and safety areas must not be obstructed in any way and access maintained at all times to fire-fighting equipment.<\/p><\/div>

<\/a><\/p>

Exhibitors Responsibilities
<\/strong>Following are some of the principal areas which need to be brought to all Exhibitors attention. Please contact the David Kitchener in case of query. Most regulations are covered within this section.<\/p>

1. Shell Scheme stands:<\/p>

\u00a0 \u00a0Risk Assessment from any sub-contractors<\/p>

\u00a0 \u00a0Method Statement from any sub-contractors<\/p>

\u00a0 \u00a0Open period Risk Assessment<\/p>

\u00a0 \u00a0Copy of Liability insurance<\/p>

\u00a0 \u00a0Health & Safety Declaration Form<\/p>

2. Exhibitors must ensure that all individuals, companies, exhibits, special features and materials they bring to the Show comply with the Health & Safety at Work etc. Act 1974 (HASAWA74). An Exhibitor must ensure that due thought and consideration is given to its own and others health, safety and welfare throughout the event and so far is reasonably practicable, that its actions – or omissions – do not give rise to accidents, injuries or an unsafe working environment.<\/p>

3. Exhibitors are still required to complete and return Health & Safety Declaration Form but will not have to comply with points relating to hazardous exhibit\/lifting operation etc.<\/p>

4. The Planning Supervisor will be responsible for undertaking a Risk Assessment and providing Method Statements for an Exhibitor\u2019s activities on site and for obtaining suitable Method Statements from its contractors before build-up.<\/p>

Please note that if the Planning Supervisor\/Foreman\/Stand Manager will only be present during build-up and breakdown, then a senior person must be appointed to control health and safety matters during the open period, and vice versa. For your convenience, example Check Lists can be found below.<\/p>

\u2022 The Exhibitor responsible for the stand should ensure that a suitable and sufficient assessment of risks to the health and safety of employees whilst they are at work has been carried out. It should also cover persons not in his employment, arising out of, or in connection with the part the exhibiting company is to play within the show (i.e. during the\u00a0 build-up, open and the breakdown periods). Such an assessment should be recorded and reviewed as necessary.<\/p>

\u2022 A person must be appointed who is responsible for health and safety matters on the stand.<\/p>

\u2022 Operatives should wear suitable protective clothing relevant to their job, which includes eye, hearing, foot and hand protection.<\/p>

\u2022 During the build-up and breakdown periods your staff and sub-contractors should be constantly reminded by you of the need for vigilance regarding the health and safety of themselves and those working in their vicinity.<\/p>

\u2022 Any violations or concerns regarding any of the points raised in this section should be reported to the organisers office<\/p>

\u2022 All parking restrictions and speed limits must be adhered to.<\/p>

\u2022 An exhibitor\/contractor must ensure that portable power equipment is used for the purpose for which it was designed and that the safety guards and dust collection bags are correctly fitted and used.<\/p>

\u2022 An exhibitor\/contractor must ensure that portable electric tools are used with a minimum length of trailing leads and that such equipment is not left unattended with a live power supply to it.<\/p>

\u2022 It is the exhibitor\/contractor\u2019s responsibility to ensure that any equipment is Portable Appliance Tested or prewired units comply with the regulations before they are installed on-site.<\/p>

\u2022 No electrical cables must be allowed to cross gangways, passageways and fire exits.<\/p>

\u2022 Any work area must be maintained and free from general waste materials which could be hazardous to operatives.<\/p>

\u2022 All contractors, particularly from overseas, must be aware of the need to identify suitable and sufficient tools and equipment required for the job before coming onto site (with special consideration to general safety requirements). This prevents corner cutting and avoids risk taking.<\/p>

\u2022 An exhibitor is responsible for the safety of its staff, contractors, sub-contractors and visitors on its stand fromthe first day of build-up through to the last day of breakdown.<\/p><\/div>

<\/a><\/p>

Hierarchy of Responsibility
<\/strong>1. The exhibitor is responsible to ensure that it hires and contracts only experienced and competent contractors. Senior staff in the exhibiting company and senior staff in the contractor\u2019s company can both be held legally liable should their contracted staff have or cause an accident on site. The eGuide (Guide to Managing Health & Safety at Exhibitions and Events) seeks to clarify this relationship in more detail and is the exhibition industry\u2019s recommended Code of Practice covering wide-ranging issues and responsibilities and backed by the AEO, BECA and EVA. The web-based version is available on the AEO website www.aeo.org.uk for reference.<\/p>

2. Some of the key risk areas are outlined in the Key Risk Areas Section, but it is vital that each Exhibitor: –<\/p>

\u2022 Undertakes a suitable and sufficient Risk Assessment (RA). This should cover all the major hazards arising from its working practices on site including lifting, rigging (working at height), PPE, fire controls, the exhibits and\/ or live demonstrations, COSHH, RIDDOR and how the work may affect those on neighbouring stands or the general public.<\/p>

\u2022 An Exhibitor is also required to undertake a suitable and sufficient Risk Assessment as in (a) above as well as from its principal contractor(s), but not the contractors appointed by the show team.<\/p><\/div>

<\/a><\/p>

KEY RISK AREAS
<\/strong>The following headings are a few of the Key Risk Areas that should be considered whilst completing Risk Assessments and briefing exhibitors and contractor\u2019s staff. These essential areas are of great importance and are there for the safety of exhibitors and contractors\u2019 staff. Please ensure that everyone is briefed so that they are aware of what they are\u00a0 Required to do.<\/p>

During the build-up and breakdown periods, alcohol must not be consumed within the area of the show. Any person found to be under the influence of alcohol will be escorted from the premises.<\/p>

If any person is found to be in possession of, or under the influence of, illegal (non-prescription) drugs, the Police will be informed. The person will also be escorted from the premises and will not be permitted re-entry to the venue at any time.<\/p><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Health & Safety EI Live! and ECN Live!1. All Things Media Ltd are committed to the safe installation, running and dismantling of the show at the Venue and accept its responsibilities as laid out in the Health & Safety at Work etc. Act 1974 (HASAWA74) and all other Government legislation covering the Show as well […]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/page-builder-content.php","meta":{"footnotes":""},"class_list":["post-247","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/info.eiliveshow.com\/index.php?rest_route=\/wp\/v2\/pages\/247","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/info.eiliveshow.com\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/info.eiliveshow.com\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/info.eiliveshow.com\/index.php?rest_route=\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/info.eiliveshow.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=247"}],"version-history":[{"count":13,"href":"https:\/\/info.eiliveshow.com\/index.php?rest_route=\/wp\/v2\/pages\/247\/revisions"}],"predecessor-version":[{"id":480,"href":"https:\/\/info.eiliveshow.com\/index.php?rest_route=\/wp\/v2\/pages\/247\/revisions\/480"}],"wp:attachment":[{"href":"https:\/\/info.eiliveshow.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=247"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}